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Friends of St Mary’s Hospital - Privacy Notice - Website

The Friends of St Mary’s Hospital (“the charity”) is committed to protecting the privacy and security of your personal information.

This privacy notice describes how we collect and use personal information about you in accordance with the General Data Protection Regulation (GDPR).

The Charity is the "data controller". This means that they are responsible for deciding how they hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

We may update this notice at any time.

It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.



We will comply with data protection law. This says that the personal information we hold about you must  be:

  1. Used lawfully, fairly and in a transparent way.

  2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

  3. Relevant to the purposes we have told you about and limited only to those purposes.

  4. Accurate and kept up to date.

  5. Kept only as long as necessary for the purposes we have told you about.

  6. Kept securely.

Data protection principles

The kind of information we hold about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We will/ collect, store, and use the following categories of personal information about you:

< >Personal contact details such as name, title, addresses, telephone numbers, and Personal mail addresses

How is your personal information collected?

We collect your personal information via our website forms directly from you


How we will use information about you?

We will use your personal information to contact you in relation to the form that you have completed on our website. For example: if you completed the form enquiring about becoming a volunteer we will only contact you for this purpose.


Data sharing

We may share your data with third parties, to perform functions on our behalf. Examples include delivering web services and e-mail.

We require third parties to respect the security of your data and to treat it in accordance with the law.


How secure is my information with third-party service providers and other entities in a  group?

All third-party service providers and other entities in a group are required to take appropriate security measures to protect your personal information. We do/would not allow third-party service providers to use your personal data for their own purposes. We do/would only permit them to process your personal data for specified purposes and in accordance with our instructions.


Data security

 We have put in place measures to protect the security of your information. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.


Data retention

How long will you use my information for?

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.


Request erasure of your personal information.

 This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. Please contact us to request this.


Changes to this privacy notice

We reserve the right to update this privacy notice at any time, please check back to our website

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